Facility Officer (4-month contract, $25k)

Responsibilities

• Provide support for all the office administrative related activities, focusing on the hospitality and housekeeping services.
• Act as the main contact point with the Building Management and to ensure timely communication of the information and regulation with our people.
• Supervise our housekeepers for delivering the day-to-day operations including Meeting Room setup and to keep track of the inventory of the office supplies, including stationaries, pantry supplies, coffee, healthy drinks, etc.
• Maintain the office condition through regular inspection, to ensure office cleanliness and tidiness being adhered to the standard.
• Ensure the office administrative related policies are executed in a seamless manner and provide regular feedback to continue fine tuning the policies.
• Partner with Facilities Management Team in coordinating the workplace repair and maintenance works and to ensure a seamless communication with our employees.
• Issue Purchase Orders and to monitor the expenses for all office supplies and services; and to maintain a comprehensive record of all the spending for budgeting and cost control purposes.
• Carry out the planned initiatives to ensure a safe working environment for our employees, such as, systems furniture, working ambience and other amenities.
• Serve as the window for our employees in sharing their feedback and challenges relating to the workplace, to address their needs and issues in a timely manner.
• Coordinate the regular safety training provided by the service provider. Serve as the main contact for employees on all office emergency incidents.
• Partner with People Experience team in supporting the new staff on-boarding process and logistic arrangement including execution of office tour, administration of security access card, production of name card & name plate, etc.

Requirements

• Holder of Bachelor degree.
• At least 3-5 years of solid experience in office and facilities management, workplace operations, preferably in MNC or sizable organization.
• Good organizing and coordination skills. Able to multi-task.
• Good problem-solving skills and attention to details.
• A strong team player with excellent interpersonal and communication skills.
• Customer-oriented and able to build a good relationship and partnership with stakeholders. Actively understand their needs and follow up timely.
• Fluent spoken and written English and Cantonese.
• Experience in preparing quotation, PO and invoice with system knowledge, e.g. Coupa, ServiceNow, etc. will be an advantage.
• Immediate availability is highly preferred.

Details

• Renowned luxury brand
• 4-month contract, maternity cover
• Mon-Fri 9am-6pm
• Location: Quarry Bay

Interested parties please send your application letter and full resume with current / expected salary and availability by clicking Apply Now or whatsApp 6764 0288. Information collected will be treated in strict confidence and only be used for recruitment purpose.