Job Title:          Assistant Officer (Administration)
Department:     Center for Language Education
Job ID:              10626

Job Posting Details

The Center for Language Education (CLE) is committed to becoming an international leader in language education through innovative program design, application of technology, and scholarship of teaching and learning. We teach required courses in English and Chinese to over 6,000 UG and PG students each semester, as well as elective courses.

The Center is looking for an experienced individual to fill the position of Assistant Officer (Administration). Reporting to the Center Manager, the appointee will ensure an efficient administration of the Center including program and course management.

Major duties of the appointee include:

• Provide counter service to the CLE;
• Provide general clerical and administrative support, including non-credit-bearing courses, regular update of the CLE Staff Handbook and CLE websites content, Center-wide academic/professional events and activities;
• Assist with financial matters including procurement, reimbursement, travelling and staff development claims;
• Manage facilities and house-keeping;
• Liaise with other internal units, vendors, and various stakeholders;
• Any other duties as required.

Requirements for Applicants:

• Higher diploma or above with at least 2 years of relevant work experience.
• Preferred candidates have a good track record in reception service and financial systems.
• Must have effective communication skills in spoken and written English and Chinese (Cantonese and Putonghua).
• Should be reliable, well-organized, detail-oriented, meticulous, and able to prioritize and meet multiple deadlines.
• Must be observant in managing stakeholders.
• Proficiency in MS Word, Excel, PowerPoint, and Chinese word processing is required.

(Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Friday, 28 March 2025. Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of
inclusiveness, diversity, and respect.