Job Title:           Assistant Accounting Officer (Payment Team)
Department:      Finance Office
Job ID:               10662

Job Posting Details

The Assistant Accounting Officer is responsible for managing all aspects of vendor payment processes. This role requires a high level of attention to detail, excellent communication skills, and the ability to work collaboratively with other staff members across the organization.

Key Responsibilities: 

• Handling vendor payment processes in compliance with Policy and Procedure of the University;
• Prepare AP vouchers and arrange payments before the scheduled payment date;
• Prepare provision / accrual entries for month-end closing;
• Record payments for TT / Direct Debit and Prepayment transactions;
• Perform the 3-way matching process to ensure accuracy of vendor settlements;
• Willingness to participate in system enhancement projects and the UAT process;
• Provide support and communicate with other team members;
• Good communication skills in both spoken and written Chinese and English;
• Report to Assistant Finance Manager of payment team; and
• Conduct ad hoc assignment as assigned by the supervisor.

Applicants should have a bachelor’s degree or diploma in accounting or a related discipline with a minimum of 3 years of working experience. Proficiency in Excel and MS Office, as well as a good command of English and Chinese, are required. The appointee should possess good communication and interpersonal skills, be flexible and adaptive in a changing environment, detail-oriented, responsible, and self- motivated. Hands-on experience in an ERP System will be an advantage. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) on or before Thursday, 17 April 2025. Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of
inclusiveness, diversity, and respect.