FINANCE OFFICE
 
Purchasing Manager (Temporary Appointment) (Ref. 250331005)
[Appointment period: six months]

Duties
 
The appointee will be required to:

(a) perform and manage the University’s purchasing functions including but not limited to the following:

• reviewing purchase requisitions and products/service specifications;
• selecting and evaluating suppliers for quotations;
• preparing and reviewing tender invitation documents;
• compiling and analysing offer summaries;
• liaising and negotiating with users and suppliers;
• preparing and reviewing tender reports;
• preparing and reviewing purchase orders and amendments; and
• reviewing waiver requests prior to submission for approval.

(b) handle dispute cases with suppliers to ensure compliance to meet order requirements and pursue claims for damages in case of contractual breaches;

(c) ensure all purchases made are in compliance with the University's purchasing policies and procedures;

(d) compile and review purchasing, management and statistical reports;

(e) monitor and follow up outstanding purchase requisitions and orders; 

(f) supervise the development and maintenance of supplier database;

(g) regularly review work processes and systems of the Purchasing Team, and suggest appropriate enhancements;

(h) provide administrative and secretarial support to the Purchasing Team and Tender Committee as and when required;

(i) offer guidance and briefings to user units on purchasing-related matters as and when required;

(j) supervise subordinates, provide ongoing guidance and support; and 

(k) perform any other duties as assigned by the Director of Finance or his delegates.

Qualifications
 
Applicants should have:

(a) a recognised degree in Purchasing and Supply Management, Business Administration, or related disciplines plus at least five years of solid post-qualification experience in procurement at a managerial or supervisory level;

(b) strong interpersonal, communication and leadership skills;

(c) a perceptive and an analytical mindset with proven management capabilities;

(d) a proactive attitude, dedication to work, and the ability to function effectively as a team player;

(e) an excellent command of written and spoken English and Chinese, with proficiency in Putonghua; and

(f) high proficiency in computer applications, including MS Word, Excel and PowerPoint, with experience in the Oracle Financials(purchasing module)/e-tendering/supplier sourcing system being an advantage.

Preference will be given to those with experience in public sector procurement gained from large organisations.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service
 
A highly competitive remuneration package will be offered. 

Application
 
Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  The closing date for application is 7 April 2025.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.
 
PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.