DEPARTMENT OF AERONAUTICAL AND AVIATION ENGINEERING
 
Executive Assistant (Ref. 230815014-IE)
 
Duties
 
The appointee will be required to:
  
(a) support research-related activities and grants matters;
 
(b) provide administrative support to research postgraduate programmes, including but not limited to admission, registration, examination, research students events, research seminars, studentships and other research students related activities;
 
(c) provide administrative support to research and project personnel-related matters such as handling recruitment of all research/project staff and salary payment for part-time research/project staff;
 
(d) provide secretarial and administrative service to committees, work groups and meetings on research; and
 
(e) perform any other duties as assigned by the Head of Unit or his delegates.
 
Qualifications
 
Applicants should:
 
(a) have a recognised degree with at least one year of solid administrative experience in tertiary education sector;
 
(b) have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;
 
(c) have excellent organisational and interpersonal skills, and be a good team player with proactive and mature personality;
 
(d) have good computer literacy, including database management and word processing; and
 
(e) be able to work independently and meet tight deadlines.
 
Preference will be given to those with relevant experience in research administration.   Shortlisted candidates will be invited to sit for a written test.
 
Conditions of Service
 
A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.    
 
Application 
 
Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 22 August 2023 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.
 
PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.