Kowloon Junior School is looking for an enthusiastic and dedicated Finance & HR Manager to work closely with the school’s Senior Management Team, reporting directly to the Principal, starting in April 2025.

As one of the largest primary schools under the English Schools Foundation (ESF), our main goal at Kowloon Junior School is to employ staff who are confident and comfortable working with all stakeholders, including children and parents, to achieve our vision of “Success for Every Child”.

Being the leader of the Finance, Procurement and HR Team, the successful candidate will also assist the Principal in maintaining oversight of support staff functions, conducting regular strategic reviews and re-designing the support staff structure to maximise work and cost efficiency. 

Responsibilities

Governance & Compliance

• Develop and maintain school policies and procedures
• Ensure compliance with relevant ESF policies and Hong Kong legislation
• Provide guidance and training for staff members to better understand ESF and school policies and procedures
• Advise the Principal, the School Council, PTA and ESF on matters connected to compliance
  
  

Finance & Procurement

• Manage the school’s delegated and allocated budget, including staffing and non-staffing costs
• Create and maintain the school’s three-year budget projections
• Prepare financial statements, financial forecasts and other financial reports for the School Council and the Principal
• Liaise with the ESF-designated bank and payment processing companies, including PPS and PayPal, to ensure the school’s authorised signatories are updated and to resolve all related matters
• Monitor the overall spending of the school’s yearly budget
• Oversee the purchase of school resources and booking of student events within delegated authority and budget
• Manage procurement and staff reimbursement-related enquiries, and provide guidance to all staff 
• Manage the asset register and the yearly asset count, including liaising with the Office and IT Teams
• Manage the school’s rental policies and income with ESF Explore and other external parties
• Oversee the preparation of service agreements with external providers, including the collection of required documents
• Oversee the daily operations of the Finance and Procurement Teams, including but not limited to purchase order issuance, yearly declaration and undertaking submission, accounts payable and receivable activities
  
  

Human Resources & Recruitment

• Provide HR reports and complete surveys for the Principal and EDB
• Lead the recruitment process for support staff vacancies and manage all the related matters, including advertisements, reference checks, job offers and modulation of salary scale
• Assist the school’s Senior Leadership Team in managing the recruitment process for teaching staff and assistant vacancies, including advertisements, reference checks and job offers
• Oversee the performance management and professional development of support staff
• Oversee the school’s payroll activities and submit related information to the head office
• Manage HR-related enquiries and provide guidance to all staff 
• Liaise with newly appointed staff members to collect all required documents for contract preparation and background checks
• Oversee the daily operations of the HR Team, including but not limited to management of leave applications, staff identity cards production, leave reporting, employees’ compensation due to work injury, volunteer registration and background checks, etc
  
  

School Systems – HR, Finance, Procurement and Payment Systems

• Set up and streamline the workflows and procedures 
• Manage the systems and review school users’ access rights regularly
• Liaise with external service providers, including PPS and PayPal
• Provide guidance and training for Finance, Procurement and HR Teams
• Ensure data completeness and accuracy
  
  

Others

• Perform any other duties and assume accountabilities as apparent or so delegated
  
  

Requirements

Professional Competencies

• University degree, preferably in Business Management, Finance, Accounting or other relevant subjects
• Member of recognised professional accounting bodies
• 10 years of relevant experience or above, preferably in an educational setting
• Excellent hands-on experience in using Microsoft Excel
• Hands-on experience in budget management
• Hands-on experience in people management
• Hands-on experience in accounting and human resources systems
• Knowledge of relevant Hong Kong Ordinances

Soft / Transferable Competencies

• Excellent communication skills with confidence and positivity
• Excellent spoken and written English and Chinese (Cantonese)
• Good interpersonal and organisational skills
• Good decision-making and problem-solving skills
• Ability to manage teams effectively and efficiently
• Ability to work under pressure and independently
• Ability to delegate and hold people accountable

The successful candidate must be a permanent Hong Kong resident or possess a valid dependent visa to work in Hong Kong.

Interested candidates please complete the online application form via the . Please do not send CVs or letters of application directly to the school.ESF website

For enquiries, please email the school at .jobs@kjs.edu.hk

Closing Date: Sunday 23 March 2025

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunity. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.