Senior Executive Assistant (Corporate Services)

Salary: HK$50,045 per month  

(Ref: SEA/01/2023)

Duties

(a)     To provide the full spectrum of human resources services, including recruitment, performance management, duty passage, training and staff relations, etc.;

(b)     To assist in implementing electronic human resources management system and workflow automation system;

(c)     To assist in managing and updating records management system, and implement records retention and disposal;

(d)     To act as secretary to selection interview boards and departmental committees;

(e)     To assist in maintaining statistics, databases and consolidating various returns; and

(f)      To perform any other duties as assigned by senior officers.

Entry Requirements

(a)     A Bachelor’s degree from a Hong Kong university, or equivalent;

(b)     A minimum of three years of relevant full-time work experience in administrative, human resources management or executive work;

(c)     A good command of written and spoken English and Chinese;

(d)     Proficiency in English and Chinese word processing, and in the applications of Microsoft Word, Excel and PowerPoint; and

(e)     Meet the language proficiency requirements of “Level 2” results in the two language papers (Use of Chinese and Use of English) in the Common Recruitment Examination (CRE) or equivalent (see Notes (a) to (c)).

Note

(a)     Level 5 or above in Chinese Language of the Hong Kong Diploma of Secondary Education Examination (HKDSEE) is accepted as equivalent to Level 2 in the Use of Chinese (UC) paper of the CRE. Level 5 or above in English Language of the HKDSEE is accepted as equivalent to Level 2 in the Use of English (UE) paper of the CRE.

(b)     Grade C or above in Use of English of the Hong Kong Advanced Level Examination (HKALE) or in English Language of the General Certificate of Education (Advanced Level) (GCE A Level) is accepted as equivalent to Level 2 in the UE paper of the CRE. Grade C or above in Chinese Language and Culture or Chinese Language and Literature of the HKALE is accepted as equivalent to Level 2 in the UC paper of the CRE.

(c)     An overall band of 6.5 or above with no subtest score below band 6 obtained in the same sitting in the Academic Module of the International English Language Testing System (IELTS) within the two-year validity period of the test is accepted as equivalent to Level 2 in the UE paper of the CRE. The IELTS test result must be valid on any date during the application period. 

Terms of Appointment

Successful applicants will be appointed on non-civil service contract terms for normally 24 months. Renewal of contract will be subject to the service need of the department and the performance and conduct of the applicant.

Fringe Benefits

How to Apply

Applicants must submit the following items on or before 27 July 2023, 5:00 p.m. (Hong Kong time):

(i)       an application letter setting out in detail why the applicant considers himself/ herself suitable for the position; and

(ii)     a full curriculum vitae (CV) to the email address: ; andjob@investhk.gov.hk

(iii)   an on-line application by using the G.F. 340 On-line Application System at the Civil Service Bureau’s website ()http://www.csb.gov.hk.

Applications without any of the above or late submission will not be processed.

As notifications will be sent to applicants by email, applicants should provide an accurate email address in their application. Applicants are responsible for checking their emails to ensure that notification(s) could be duly received.

If no acknowledgement/ confirmation email is received after seven working days from the closing date of application, please contact this department by phone at 3107 1073 or by email to job@investhk.gov.hk. Shortlisted applicants will be invited for a written test and/or selection interviews within six weeks from the closing date of application. Those who are not invited for a written test or selection interview may assume that their applications are unsuccessful.

Email Address: job@investhk.gov.hk

Enquiry Tel. No.: 3107 1073

Closing Date: 27 July 2023, 5:00 p.m. (Hong Kong time)

General Notes

(a)     Applicants must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.

(b)     As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.

(c)     Non-civil service vacancies are not posts on the civil service establishment. Applicants appointed are not on civil service terms of appointment and conditions of service. Applicants appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.

(d)     The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.

(e)     Where a large number of applicants meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified applicants for further processing. In these circumstances, only shortlisted applicants will be invited to recruitment examination and/or interview.

(f)      It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled applicant meets the entry requirements, he/she will be invited to attend the selection interview/ written examination without being subject to any further shortlisting. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau’s website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.

(g)     Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by e-mail. 

高級行政助理（企業服務）

月薪：港幣50,045元

（參考編號：SEA/01/2023）

職責

(a)     提供一系列的人力資源服務，例如招聘、工作表現管理、公幹行程、培訓及員工關係等；

(b)     協助推行電子人事資源管理系統及工作流程自動化系統；

(c)     協助管理並更新部門的檔案管理系統，以及執行檔案的保存與銷毀；

(d)     擔任招聘遴選委員會及部門各委員會的秘書；

(e)     協助整理統計和數據庫，並整合及提交各種報告；以及

(f)      執行上級委派的任何其他職務。

入職條件

(a)     持有香港任何一所大學頒授的學士學位，或具同等學歷；

(b)     具備最少三年與行政、人力資源管理或管理相關的全職工作經驗；

(c)     具備良好的中英文書寫及口語能力；

(d)     精通英文及中文文書處理，以及Microsoft Word、Excel及PowerPoint的應用；以及

(e)     符合語文能力要求，即在綜合招聘考試兩份語文試卷（中文運用及英文運用）取得二級成績或具備同等成績（見註(a)至(c)）。

註

(a)               香港中學文憑考試中國語文科第5級或以上成績，會獲接納為等同綜合招聘考試中文運用試卷的二級成績。香港中學文憑考試英國語文科第5級或以上成績，會獲接納為等同綜合招聘考試英文運用試卷的二級成績。

(b)              香港高級程度會考英語運用科或General Certificate of Education (Advanced Level) (GCE A Level) English Language科C級或以上的成績，會獲接納為等同綜合招聘考試英文運用試卷的二級成績。香港高級程度會考中國語文及文化、中國語言文學或中國語文科C級或以上成績，會獲接納為等同綜合招聘考試中文運用試卷的二級成績。

(c)               在 International English Language Testing System (IELTS) 學術模式整體分級取得6.5或以上，並在同一次考試中各項個別分級取得不低於6的成績的人士，在 IELTS 考試成績的兩年有效期內，其IELTS成績可獲接納為等同綜合招聘考試英文運用試卷的二級成績。IELTS 考試成績必須在職位申請期內其中任何一日仍然有效。

聘用條款

獲錄取的申請人將按非公務員合約條款聘用，為期 24 個月。續約與否視乎屆時本署的服務需要及申請人的工作表現及品行而定。

福利

(a)               受聘人如能圓滿地完成整個合約，並在合約期內一直維持良好的工作表現，可獲發一筆約滿酬金。該筆酬金，加上部門按照《強制性公積金計劃條例》的規定為受聘人向強制性公積金計劃所作的供款，將相等於受聘人在合約期內支取的基本薪金總額的15%；及

(b)              可享有每年14天有薪年假，並享有《僱傭條例》規定而又適用的其他福利，例如休息日、法定假日（或代替假日）、產假／侍產假和疾病津貼。

申請手續

申請人必須於2023年7月27日下午5時正（香港當地時間）或之前遞交以下文件：

(i)       詳細説明爲何申請人認爲自己適合本職位的申請信；以及

(ii)      把完整的履歷表發送到電郵地址job@investhk.gov.hk；以及

(iii)     透過公務員事務局互聯網站 (http://www.csb.gov.hk) 的G.F. 340網上申請系統遞交網上申請。

申請人如未能遞交以上任何一項或逾期遞交申請，本署將不會處理有關申請。

由於面試邀請或其他通知將以電郵發出，申請人須於其申請中提供正確的電郵地址。申請人有責任查閱其電郵，以確保面試邀請或其他通知妥為收悉。

如在截止申請日期的七個工作天後仍未收到認收／確認電郵，請致電3107 1073或發送電郵到job@investhk.gov.hk與本署聯絡。獲篩選的申請人將在申請截止日期後六星期內獲邀出席筆試及／或甄選面試。如申請人未獲邀參加筆試或甄選面試，則可視作經已落選。

電郵地址：job@investhk.gov.hk

查詢電話：3107 1073

截止日期：2023年7月27日下午5時正（香港當地時間）

附註

(a)     除另有指明外，申請人於獲聘時必須已成為香港特別行政區永久性居民。

(b)     作為提供平等就業機會的僱主，政府致力消除在就業方面的歧視。所有符合基本入職條件的人士，不論其殘疾、性別、婚姻狀況、懷孕、年齡、家庭崗位、性傾向和種族，均可申請本欄內的職位。

(c)     非公務員職位並不是公務員編制內的職位。申請人如獲聘用，將不會按公務員聘用條款和服務條件聘用。獲聘的申請人並非公務員，並不會享有獲調派、晉升或轉職至公務員職位的資格。

(d)     入職薪酬、聘用條款及服務條件，應以獲聘時之規定為準。

(e)     如果符合訂明入職條件的申請人人數眾多，招聘部門可以訂立篩選準則，甄選條件較佳的申請人，以便進一步處理。在此情況下，只有獲篩選的申請人會獲邀參加招聘考試╱面試。

(f)      政府的政策，是盡可能安排殘疾人士擔任適合的職位。殘疾人士申請職位，如其符合入職條件，毋須再經篩選，便會獲邀參加甄選面試／筆試。在適合受聘而有申報為殘疾的申請人和適合受聘程度相若的其他申請人當中，招聘當局可給予前者適度的優先錄用機會。有關政府聘用殘疾人士的政策及其他相關措施載列於《用人唯才：殘疾人士申請政府職位》的資料冊內。申請人可於公務員事務局互聯網站參閱該資料冊，網址如下：http://www.csb.gov.hk內的 “公務員隊伍的管理-聘任”。

(g)     持有本港以外學府╱非香港考試及評核局頒授的學歷人士亦可申請，惟其學歷必須經過評審以確定是否與職位所要求的本地學歷水準相若。有關申請人須把修業成績副本及證書副本發送到上述電郵地址。