Clearwater Bay School is an International Baccalaureate (IB) World School serving the Sai Kung, Clearwater Bay and Tseung Kwan O communities in the Eastern New Territories of Hong Kong. Through the IB Primary Years Programme, we offer a world class international primary education to students in years 1-6 that develops students’ creativity, confidence and willingness to achieve their personal best.

Clearwater Bay School is seeking to appoint a Receptionist to join our school office administration team.

The successful candidate will undertake reception duty and provide relevant secretarial and administrative support.

Main Responsibilities:

Reception duty

• Receive and greet visitors warmly and provide them with the appropriate information and assistance;
• Answer telephone calls courteously, distribute messages, handle enquiries and follow up;
• Handle mail delivery including distribution
• Manage diaries and scheduling appointments;

Other duties

• Assist in supply teacher arrangements;
• Organise school counsellor schedule;
• Assist in issuing school newsletters and e-notices;
• Perform other administrative duties as assigned by the line manager.

Competencies

• Strong customer service and attentive to detail;
• Excellent telephone manner;
• Competent office administration skills;
• Proficiency in MS Office and Google Workspace;
• Ability to manage time effectively and work under pressure with initiative and self motivation.

Requirements

• 1 - 2 years administrative and secretarial experience preferred, new graduates are also welcome to apply
• Good command of English necessary
• Cantonese and Mandarin are desirable but not mandatory;
  
  

Closing date: 11 September 2023 (11:59 PM, Hong Kong Time)

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunity. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.