Receptionist

Duties and responsibilities:

• Manage the telephone console, receive and divert incoming calls
• Receive, greet, guide visitors including co-ordination with employees
• Responsible for maintaining telephone registers
• Responsible for maintenance and upkeep of the front office/ reception area – clean and presentable at all times
• Administer meeting and conference room bookings
• Distribute of internal and external mails throughout the office and coordinate with courier companies to handle outbound mails and parcels
• Monitoring and ensure pantries and mailroom are clean and tidy
• monitoring of stocks and regular re-filling of stationery and pantry supplies
• maintain records for office supplies and services order expenses and assist in invoice processing
• Assist with ad-hoc catering for meetings/business functions
• Co-ordinate the printing of business cards
• Responsible for ensuring availability of magazines/ brochures and directory signage
• Provide a Helpdesk service, maintain Helpdesk Tracker and escalate calls to the Facilities Manager depending on urgency
• Manage Temp badge issuance and keeping track of all record and provide monthly reconciliation report to Security
• Submit monthly headcount report and other reports as required
• Provide assistance in general administrative activities and any other duties as assigned by
• Co-ordinate and assist with local office events
• Contribute information of inclusion in the Monthly Report submitted to
• Utilize the systems of to effectively manage contractors and report on their performance
• Ensure compliance of regulations / requirements of management

Requirements:

• Diploma or above with relevant experience
• Certificate in Secretarial, Business Studies, or equivalent
• Computer literacy is a definite pre-requisite
• Good command of English and Chinese

Application Method:

Please state “IFM/PMI/RF” in the subject line of the application.

Applicants not invited for interviews within 4 weeks may consider their applications unsuccessful.

Information provided will be kept for 12 months and we will contact you if there are potential openings in the future.