Job Title:          Officer (Administration and Development)
Department:     Department of Computer Science and Engineering
Job ID:              10650

Job Posting Details

The Department of Computer Science and Engineering is looking for a high-calibre individual to provide support for outreach development, student enrichment and general administrative tasks within the Department. Duties include, but are not limited to:

• Assisting in the planning and execution of various events and outreach initiatives, including university-wide and departmental events such as Information Day, congregations, workshops, admission and student activities. This role involves coordinating logistics, collaborating with different stakeholders, and promoting events effectively.
• Supporting the creation of promotional materials, including leaflets, videos, souvenirs, and website content, to enhance the department’s branding and to engage with stakeholders.
• Assisting with administrative procedures related to internships, student awards, and scholarships.
• Providing secretarial support to faculty members and general office operation, including procurement, reimbursement, and meeting logistics.
• Assisting the supervisor with personnel and financial management tasks
• Assisting in new initiatives, ad-hoc projects and performing other duties as and when required by the supervisors.

Applicants should have a bachelor’s degree with at least two years of relevant post-qualification working experience, preferably in the tertiary education sector. Associate degree/Higher Diploma or above with at least five years’ relevant post-qualification experience will also be considered.

The ideal candidate should possess a strong sense of responsibility and the ability to work independently and flexibly. The ideal candidate should be self-motivated, attentive to details and be able to perform multiple tasks under pressure, and with a pleasant, responsible and proactive personality. The appointee is expected to have a good command of written and spoken English and Chinese (Cantonese and Putonghua), with excellent communication and interpersonal skills. Proficiency in IT and software applications, including Excel and PowerPoint, is essential. Knowledge of the Adobe Creative Cloud Suite (particularly Illustrator and Photoshop) and Canva will be a plus. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Monday, 14 April 2025. Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of
inclusiveness, diversity, and respect.