Job Title:        Manager (Postgraduate Outreach and Admissions)
Department:   HKUST Fok Ying Tung Graduate School
Job ID:            10683

Job Posting Details

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office to oversee the entire administrative scope for postgraduate (PG) education. It partners with academic units and other stakeholders to ensure consistent policy and quality control over all PG programs. This includes coordinating student recruitment and admissions, as well as providing all-round oversight on PG students’ qualifications, graduation, and any other areas related to PG affairs.

Reporting to the Head (Postgraduate Outreach and Admissions), the appointee should be of high calibre and self-motivated, and will perform a wide range of administrative duties in regard to the effective operation of student recruitment and admissions matters, including but not limited to: 

• preparing guidelines, manuals and schedules in compliance with academic requirements, policies and regulations;
• monitoring student admissions and special schemes, include identifying problems and irregular circumstances and recommending solutions;
• developing and managing annual promotional plan for postgraduate admissions;
• setting up systems for data tracking and conducting data analysis to inform outreach decisions and strategy, and policy making;
• providing secretarial support to committees; and

Applicants should have a recognized bachelor’s degree with at least 7 years of relevant work experience which includes postgraduate admission and student recruitment experience in the higher education sector. They should be solution-driven and proactive in producing quality work under tight timelines and should demonstrate the ability to work with stakeholders at various levels and with diverse backgrounds. Excellent communication skills (written and verbal, in English, Chinese and Putonghua) to articulate ideas and thoughts clearly in a logical and organized manner are essential.   They should also have good computer literacy; a strong sense of responsibility; and the ability to multi-task and work independently as well as in a team. Experience in marketing/CRM, event coordination and project/admission scheme management would be an advantage. Occasional travelling may be required. (Duration: 2 years, renewable)

Shortlisted candidates would be invited for an interview and a written test.

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Friday, 2 May 2025. Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of
inclusiveness, diversity, and respect.