KEY RESPONSIBILITIES:

Administrative Tasks:

• Arrange Initiative for Compliance and Sustainability (ICS) audit schedule with suppliers / factories.
• Support and follow up the audit schedule initiated by Paris with supplies/factories.
• Collective Action Plan (CAP) follow up for “C” rated factories by internal CSR team.
• Support in CSR audit trip arrangement in China including coordination for flight and hotel booking.
• Keep tracks on ICS and the company's internal audits to avoid duplicate/double audits.
• Plan and organize meetings and take minutes of meeting.
• Assist in the preparation of regularly reports including monthly CSR Activity report, CAP Delay report, Color Chart and CSR Team schedule etc.
• Update and maintain CSR policies and procedures.
• Keep record related to CSR budget and travel expenses.
• Act as the point of contact for internal and external clients for all data and analysis.
• Assist in new projects of CSR such as GAP analysis, training co-ordination, new improvements, environment and sustainability initiatives.
• Organize meetings related to Zero Tolerance issues found in factories between CSR, Paris and the company's management and follow up action items during meeting; and to communicate with all concern departments if required.
• Follow up and maintain the signed CSR Code of Conduct documents from suppliers/factories.
• Maintain full set of signed payment documents from suppliers.
• Translation of document from Chinese to English, where necessary.
• Provide clerical support and any otherad-hoc project as assigned by the Manager from time to time.

Data Management:

• Update the ICS database for the factories – including new factories to be added in ICS, inactive factories to be cleanup and factory integration to be done on time. Handle ICS audit initiation in database.
• Maintain the record of the factory and supplier profile and ICS factory profile are completed and up-to-date.
• Maintain and update active suppliers/factories contact lists for each country.
• Provide 50% support to CSR teammates related to data update and filing.

JOB QUALIFICATIONS & REQUIREMENTS:

• College graduated or above.
• At least 5 years of working experience in administrative tasks.
• Excellent time management skills and the ability to prioritize work.
• Strong organizational skills with the ability to handle multi-tasks.
• Attention to details and good problem solving skills.
• Proficiency in both written and spoken of English and Mandarin.
• Proficiency in MS office such as outlook, Word, Excel and Chinese word processing.