Department / Section : Registry
Ref. no : O/THEi-REG/AR/04/25

Major Duties:
The Registry is responsible for an array of administrative and academic support services to support the strategic development of the Institute, including student recruitment, admission and registration, class scheduling, management of assessments and examination, student records, graduation, committee secretariat, academic programme accreditation, and academic policies and regulations.

Reporting directly to the Registrar, the Assistant Registrar is required:
(a) To support the Registrar in the formulation, update, implementation and monitoring of academic policies, regulations and procedures;
(b) To assist in the formulation of admission strategies and co-ordinate all student recruitment activities, including local and non-local admission, admission-related promotion and liaison activities, the update and production of admission prospectus and leaflets, and other related printed materials;
(c) To lead and provide a comprehensive range of student support services, including student enrolment and programme registration, class and examination scheduling, processing of assessment results, administration of student surveys, and organisation of graduation ceremony;
(d) To perform compilation and publication of various student-related statistics;
(e) To co-ordinate and provide logistics support for Learning Programme Accreditation (LPA), re-LPA and Programme Area Accreditation by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications and other quality assurance agencies;
(f) To make suggestions to streamline and enhance the daily operations of the Registry and various student-related information systems; and
(g) To provide secretarial support to various boards and committees.

Requirements:
(a) A recognised degree or equivalent, preferably with higher or additional academic or professional qualifications;
(b) At least 7 years of relevant experience at the appropriate level of responsibilities. Relevant work experience at the registry of a higher education institution would be an advantage;
(c) Proven experience in programme administration / academic policies and regulations / student admission/ student records management;
(d) Strong leadership with effective supervisory skills;
(e) Excellent planning, report writing, time management and organizational skills;
(f) Ability to manage multiple priorities under minimum supervision; and
(g) High proficiency in both oral and written English and Chinese, preferably including Putonghua.

Notes:
(1) The post is at the rank of Manager.
(2) Shortlisted applicants will be required to attend and pass a written test.
(3) The appointee may be required to perform duties at different sites and outside Hong Kong a few times a year, and work irregular hours, shifts and on Saturdays and Sundays.
(4) The remuneration package will be competitive and commensurate with qualifications and experience.
(5) The appointee will work at the Chai Wan Campus.

Application Procedures:
A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to
thei-jobs@thei.edu.hk.

Candidates should take note of the following:
(1) Completed application form and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Tai-man.pdf”.
(3) For the email subject, please cite “Application for Assistant Registrar (Ref. No.: O/THEi-REG/AR/04/25)”.

Closing date for application: 2 May 2025

The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.