Responsibilities

• Assist in office management and organization procedures;
• Develop and maintain an efficient filing system and maintain and secure electronic and hard copies and originals (including legal documentation);
• Maintain and update statutory and corporate secretarial records including but not limited to corporate kits, board resolutions, organization chart, directorship checklist;
• Design forms that can be used for handling filing systems;
• Coordinate with deal team and assist preparation of deal bibles;
• Assist in company establishment, directorship appointment and change and instruct the agent to make appropriate filings;
• Follow policies and confidentiality dictations to safeguard data and information; and
• Perform other office duties as assigned.

Requirements

• At least 2 years of working experience with knowledge of filing systems, high school diploma or above;
• Experience working in a law firm or professional company secretary firm will be advantageous;
• Good knowledge of IT skills, MS Office and office equipment;
• Good command of English and Chinese;
• Dependable with a respect to confidentiality and policies;
• Ability to work as part of a team; and
• Excellent organizational skills and great attention to detail