Responsibilities

• Responsible for full spectrum of office administration function to ensure efficient and quality services to be provided to ultimate customers aligning with Company business strategies.
• Lead the Office Admin team to deliver efficient and quality Shared Services to Local and Regional Office in Hong Kong
• Formulate and implement strategies to manage office expenses control to achieve the operational excellence requirement.
• Provide a safe and secure office environment and its facility to all employees in compliance with the Occupational Safety & Health and Fire Safety regulatory requirements.
• Assist to monitor and review administrative operating policy, systems and procedures and make recommendations for changes as appropriate to align and support company business plan
• Deal with a wide range of contacts at all levels for timely delivery of admin service including mailing services. Help to resolve difficult situations, recognize problem areas and recommend improvement actions as appropriate.
• Ensure all office equipment is operational and maintained for maximum performance; providing technical advice and giving instructions on organisational systems and guidelines
• Help to manage contracts and agreements record in compliance with statutory and other requirements.
• Help to plan, monitor, organize team workload in comply with the organisation’s quality service standards. Assist to train, develop and motivate administration staff

Requirements:

• 10+ years solid office administration and facility experience in a multinational and sizable corporation with at least 3 years at supervisory level
• Broad knowledge of administrative processes
• Understanding of working with each department and individual team roles
• Ability to liaise at an executive level, work under pressure and multi-task
• Strong Vendor Management skills

Interested candidates please email us your full resume with current and expected remuneration package & available date to Apply Now

Only shortlisted candidates will be notified. All data collected will be treated in strict confidentiality and used for recruitment purpose only. Personal data of unsuccessful applicants will be destroyed within 24 months from the date of receipt.

For other vacancies, please visit our website at http://www.qbe.com.hk/career-opportunities.html