Some careers grow faster than others.

If you’re looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Insurance provides a comprehensive range of life products and services to suit the every possible need of our personal, commercial, corporate, institutional and private banking customers. As a leader in new life insurance business and Hong Kong’s largest administrator of retirement schemes, the business serves this diverse client portfolio from its management offices in Hong Kong and through a wide network of banking, consumer finance and insurance subsidiaries throughout the Asia-Pacific region.

We are currently seeking a high caliber professional to join our team as Executive Secretary.

In this role, you will

• Provide secretarial and administrative support to the Commercial Banking Hong Kong Insurance and Head of Business Process Development
• Provide secretarial and administrative support
• Arrange and maintain daily schedules, appointments and travel itinerary
• Handle routine correspondence and other general secretarial support
• Coordinate with stakeholders and attend to matters related to the work of the team
• Coordinate and collate management and market information as necessary and create presentations to be used for communication of key messages.
• Maintain effective and efficient communication throughout the Commercial Banking Office
• Team support, including coordination with Information Technology, Corporate services and Building services
• Scheduling management meetings
• Arranging Gifts and Entertainment
• Handle records and invoice management
• Draft Business Continuity Planning
• SharePoint Maintenance
• Proximity Access Card coordination
• New Joiner setup and Leaver termination
• Environmental Management Systems coordination

To be successful in this role, you should meet the following requirements

• Experience in financial industry, preferably in Insurance
• Experience in working with senior executives
• Knowledge of HSBC administration systems and processes is desirable
• Typing and advanced user of Computer applications including Word, Excel, PowerPoint
• Excellent use of English and Chinese including Cantonese and Putonghua, both verbal and written
• Well organized
• Able to work in a fast paced environment where multitasking skills are important
• Proven team working skills
• Ability to seek out and improve on best practice and capability.
• Excellent interpersonal and communication skills and ability to manage multiple stakeholders, both internal and external and conflicting priorities
• A mindset of continuous improvement and aiming for excellence

For further details and application information please visit our career site, search under reference number 00007WRV

You’ll achieve more when you join HSBC.

www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited