THE HONG KONG POLYTECHNIC UNIVERSITY

Executive Officer (Ref. 16071811-E3)

Job Details

Company Overview

CULTURE PROMOTION AND EVENTS OFFICE

Executive Officer (Ref. 16071811-E3)

Duties

The appointee will be required to:

(a) provide executive support to and assist the Head of the Office or her delegates to oversee the daily operation of the Office including administration of the general office, staffing and budget/finance matters;

(b) perform secretarial duties for the Head of the Office when necessary;

(c) formulate, review and execute administrative and human resources related policies as well as working procedures in the Office;

(d) prepare and compile various departmental reports;

(e) provide administrative support, such as collection and analysis of data, drafting of proposals and preparation of papers, etc. to the Head of the Office or her delegates;

(f) arrange meetings and provide secretarial and administrative support to committees/meetings/working groups, such as preparation of minutes, notes and reports;

(g) manage and further develop the quality assurance system of the Office;

(h) maintain proper record of the documents of the Office, such as proposals, reports, minutes, notes and papers or policies and procedures; and

(i) perform any other duties as assigned by the Head of the Office or her delegates from time to time.

Qualifications

Applicants should:

(a) have a recognised degree;

(b) have at least five years of solid post-qualification administrative and supervisory experience, preferably gained from sizable organizations or tertiary institutions;

(c) have very good organizational, interpersonal, communication and presentation skills as well as good computer literacy;

(d) be pleasant, presentable and proactive, and must be able to formulate/implement plans independently and work under pressure;

(e) be a good team player; and

(f) have an excellent command of both written and spoken English and Chinese, and preferably with fluency in Putonghua.

Shortlisted candidates will be invited to sit for a written language proficiency test.

[Applicants who have responded to the previous advertisement(s) need not re-apply.]

Remuneration and Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement. Applicants should state their current and expected salary in the application.

Application

Please submit application form by clicking Apply Now; by fax at 2764 3374; in person to Human Resources Office, 13/F, Li Ka Shing Tower, The Hong Kong Polytechnic University, Hung Hom, Kowloon; or by mail to the above address. If you would like to provide a separate curriculum vitae, please still complete the application form which will help speed up the recruitment process. Application forms can be obtained via the above channels or downloaded from http://www.polyu.edu.hk/hro/job/en/guide_forms/forms.php. The closing date for application is Monday, 1 August 2016. Applicants who are not invited to an interview within two months of the closing date should consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement for recruitment can be found at http://www.polyu.edu.hk/hro/job/en/guide_forms/pics.php.

Additional Information

Work Exp

5 Years

Education

Bachelor Degree

Employment Type

Full Time

Location

Hunghom

Job Level

Middle

Published On